Privacy Policy - Dublin Tech Summit

Dublin Tech Summit Privacy Policy

Introduction

Dublin Tech Summit (“DTS,” “we,” “our,” or “us”) and its affiliated companies (collectively “X Summits”) are committed to protecting the privacy of our customers and visitors. This Privacy Statement explains what personal data we process, how we use it, and how you can exercise your rights as a data subject (e.g., right to access, correction, and deletion).

DTS processes your data in accordance with all applicable laws and regulations, including the General Data Protection Regulation (GDPR). This Privacy Policy applies to all personal data that DTS collects and processes during our services, including data collected via the DTS website, ticketing, event platforms, and lead scanning at events.

1. Identity of the Controller

The controller for the processing of your personal data is:

F5 Digital Media Communications Limited
Company ID: 571699
Address: 1a Waters Edge, Charlotte Quay, Dublin 4
Email: [email protected]
Website: dublintechsummit.com

2. Personal Data Collected and Sources of Data

DTS may collect the following types of personal data from our users and attendees:

User Data: Name, job title, company, email address, mobile phone number, and other contact details.
Technical Data: IP address, browser type, device identifiers, operating system, and analytics information.
Event Data: Attendance details, preferences, lead scans, and any special requirements for event participation.

DTS collects User Data directly from individuals when they register, buy a ticket, subscribe to a newsletter, or participate in an event. Technical Data is collected through automatic tracking technologies (e.g., cookies) to improve user experience.

Cookies
DTS websites use cookies to enhance user experience, provide analytics, and support essential website functions. Users can manage cookie settings through their browser, but some website features may not function correctly without cookies.

3. Purpose and Legal Basis for Processing Data

DTS processes personal data based on various lawful grounds, including:

Data Collected	Purpose	Legal basis
Name, email, phone number	To register users for the event and provide event services	Performance of a contract
Payment details	To process event ticket purchases	Performance of a contract
Job title, company, event role	To create your event profile and enable networking	Performance of a contract
Name, email	To send direct marketing and event-related updates	Consent
Name, email, phone number	To share relevant third-party offers and information	Consent
Email address	To send surveys or feedback forms post-event	Consent
Images captured at events	For use in event recordings, photography, and marketing materials	Legitimate interest
IP address, browser type	To support proper website operation and enhance security	Legitimate interest
Contact details	To communicate with clients and prospects regarding business services	Legitimate interest

4. Lead Scanning and Data Sharing

Our events may offer a lead-scanning feature for sponsors and exhibitors. By consenting* to lead scanning at our event, attendees agree to share the following information:

Contact Information: Name, job title, company, email address, and, if provided, mobile phone number.
Event Engagement: Participation data, including sessions attended and interests.

DTS requires sponsors and partners to handle this data per GDPR standards and restricts use to event-related communications.

*Note: consent is given at the event if you allow your badge to be scanned by a 3rd party

5. Who We Share Data With

DTS may disclose personal data to:

Business Partners: Partners who need access to attendee data for event services, networking, and engagement.
Service Providers: Vendors providing support services such as event management, ticketing, and communications.
Legal Authorities: Where required by law or to protect DTS’s legal interests.
With Your Consent: Third parties when you have explicitly opted in.

DTS is not responsible for third-party privacy practices and advises users to review third-party privacy policies.

6. Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected. In general, data related to event participation is kept for up to five years post-event unless otherwise required by law. Information shared via lead scanning is managed by the sponsor and subject to their data policies.

7. Your Rights Under GDPR

Under GDPR, you have the right to:

Access your data and understand how it is being used.
Rectify incorrect or outdated data.
Delete data, subject to legal limitations.
Restrict Processing where applicable.
Object to Direct Marketing at any time.
Withdraw Consent where data is processed based on consent.
Request Data Portability to another service provider.
Lodge a Complaint with the Data Protection Commission (https://www.dataprotection.ie).

You can exercise your rights by contacting us at [Contact Information].

8. Security Measures

DTS employs appropriate security measures, including encryption, firewalls, and access restrictions, to protect personal data. In case of a data breach likely to impact your privacy, we will notify you promptly.

9. Data Transfers Outside the EEA

If your data is transferred outside the European Economic Area (EEA), DTS ensures such transfers are safeguarded by Standard Contractual Clauses or equivalent protections under GDPR.

10. Updates to This Policy

DTS reserves the right to update this Privacy Policy periodically. Any substantial changes will be posted on our website, and we encourage users to review it regularly.

Contact Us
For inquiries regarding this Privacy Policy, please contact us at [email protected]